HW&Co. Privacy Policy

HW&Co. Website Privacy Policy

This Website Privacy Policy sets forth our policies regarding the collection, use and disclosure of certain personally identifiable data (“Personal Data”) relating to an individual’s use of HWCO.COM.  Your use of HWCO.COM signifies your understanding and acceptance of the terms of this Website Privacy Policy.  This Website Privacy Policy is incorporated into the HW&Co Website Terms and Conditions which governs your use of HWCO.COM.

 

Personal Data:  When you send HW&Co an e-mail request or inquiry through the “Contact Us”, “Subscription Center”, or “Connect with HW&Co” sections of HWCO.COM, HW&Co may obtain Personal Data which might include your name, postal address, phone number, e-mail address and other information relating to your inquiry/request.  HW&Co may also obtain Personal Data which might include your name, postal address, phone number, e-mail address and other employment-related information as part of any recruitment processes and when you use the “Apply Online” section of HWCO.COM.

This Personal Data is kept for a specific period of time as defined in our Information Retention Policies unless there is a HW&Co business need for keeping the Personal Data longer.

HW&Co also may collect additional Personal Data from you from time to time through other forms on HWCO.COM, through e-mail correspondence, and through other online means.  The Personal Data collected will be the minimum needed to enable HW&Co to deal with your request.

You also may decide to provide HW&Co voluntarily with the Personal Data of a third person, such as your spouse, colleague or a friend.  In such cases, we assume that you have the unrestricted permission of each such third person to provide their Personal Data to HW&Co.

 

Technical Information: When you visit HWCO.COM, HW&Co may collect technical information that does not directly identify you by name.  This information may include your IP address along with which pages you visit and which browser you used to view HWCO.COM.  This technical data may be used to improve the effectiveness of HWCO.COM, to see where HWCO.COM traffic is coming from and to identify our users.  HW&Co may also collect other non-personally identifiable data via HWCO.COM, such as HWCO.COM usage activity and preferences, also known as demographic data.

 

GOOGLE ANALYTICSHW&Co may use Google Analytics to generate statistical and other information about HWCO.COM’s use by means of cookies, which are stored on an individuals device.  The information generated relating to HWCO.COM may be used to create reports about the usage of HWCO.COM.

 

CookiesHW&Co may use cookies and other tracking devices to adjust HWCO.COM.  Session cookies may be used to keep track of your navigation on/in HWCO.COM and persistent cookies may be used to recognize you when you visit HWCO.COM.

 

Personal Data usesHW&Co uses Personal Data collected by HWCO.COM for a variety of purposes in the normal course of business and as otherwise set forth herein.  Personal Data provided is used only for the specific purpose for which it was provided except where you explicitly select to receive other information from HW&Co.  HW&Co will not sell any Personal Data to third parties.  Personal Data may be collected and used to carry out the following activities:

  1. To respond to your requests that you send via e-mail, or through the “Contact Us”, “Subscription Center”, “Connect with HW&Co”, or “Apply Online” sections on/in HWCO.COM;
  2. To process your requests and deliver to you requested materials;
  3. To contact you when you request further information;
  4. To send you mail and e-mail messages promoting our products and services.

 

If you are a client, or are part of a client organization any Personal Data you provide to HW&Co, including Personal Data of a third party, such as your spouse, colleague and friend may be collected, stored, used and transferred as necessary for HW&Co to carry out business or seek potential business in the future with you and/or your company.  If you provide HW&Co with Personal Data, whether in the form of an e-mail, through HWCO.COM, via a business card, orally during a business meeting or otherwise, we assume that you have granted HW&Co permission to collect, store and use such Personal Data to maintain direct contact with you and/or your company.

 

Personal Data SHARINGHW&Co may contract with other companies or individuals to service your requests or to otherwise operate HWCO.COM or conduct HW&Co business activities.  Such companies may be given access to your Personal Data for their use in connection with those purposes on our behalf.

HW&Co may also use third party service providers to develop and/or host HWCO.COM, to host and maintain data, to transmit/filter our e-mail messages, and to provide other back-end services for HWCO.COM.  Any such third party service provider may be given access to your Personal Data for use on our behalf.

From time to time, HW&Co may be required to release Personal Data in response to a court order, subpoena, government investigation, or as otherwise required by law.  HW&Co may also release certain Personal Data when we believe that such release is reasonably necessary to protect the rights, property, and safety of others and/or ourselves.

 

Opt-OutsIf you would like to not receive promotional or marketing e-mails from HW&Co in the future, you may send an e-mail to optout@hwco.com stating the e-mail address that you wish to no longer receive promotional or marketing e-mails or use any unsubscribe link.

Your option not to receive promotional and marketing e-mails shall not preclude HW&Co from corresponding with you, by e-mail or otherwise, regarding any existing relationship with HW&Co.

 

Consent to ProcessingBy providing any Personal Data to HWCO.COM, you fully understand and consent to the transfer of such Personal Data to, and the collection and processing of such Personal Data in, the United States.

By submitting any Personal Data on HW&Co’s site, you further authorize HW&Co to use, process and transfer (if necessary across borders) such data, even in and to countries where the level of data protection may not be commensurate with the high standard of protection adopted by certain countries.

 

SecurityGenerally accepted standards of technology and operational security have been implemented to protect Personal Data from loss, misuse, alteration or destruction.  All principals, partners, directors, officers, employees, agents, affiliates and third party service providers are required to keep Personal Data confidential and only authorized personal have access to Personal Data.

Be aware that sending Personal Data to HW&Co via e-mail is not a secure means of transferring information.  Due to the open nature of the Internet, HW&Co cannot guarantee that any information stored, or transmitted to or from you, will be free from unauthorized access.  By using HWCO.COM, you acknowledge that you understand and agree to assume these risks.

In the unlikely event that HW&Co believes that the security of your Personal Data in HW&Co’s possession or control may have been compromised, HW&Co may seek to notify you.  If a notification is appropriate, HW&Co will endeavor to do so as promptly as possible under the circumstances, and, to the extent HW&Co has your e-mail address, HW&Co may notify you only by e-mail.

HW&Co shall not be liable for any disclosure, unauthorized use, loss, damage, expense, harm or inconvenience resulting from the loss, delay, interception, corruption, intervention, misuse or alteration of any Personal Data due to any reason beyond HW&Co’s reasonable control.

 

Access and Correction:  HW&Co does not assume responsibility for confirming the ongoing accuracy of your Personal Data.  You can request correction, update and deletion of your Personal Data via e-mail sent to your representative, or through the “Contact Us” section of HWCO.COM, and HW&Co will use reasonable efforts to service your request.  To correct, update or delete your Personal Data, HW&Co may ask for your cooperation and have you verify your identity while servicing your request.

 

Questions or ConcernsContact HW&Co at securityofficer@hwco.com to report any known or suspected privacy or security breaches or to submit privacy related questions or complaints.

 

Website Privacy Policy ChangesIf there are changes or additions to the HW&Co Website Privacy Policy, HW&Co will post those changes here, and any changes or additions to this HW&Co Website Privacy Policy are effective when they are posted.  Date of last Revision to HW&Co Website Privacy Policy: July 2018.